Conflicts of interest software

Conflicts of interest arise in the workplace when personal interests, like relationships, outside employment or other external affiliations, overlap with professional responsibilities.

To manage the risks these can create, organizations need a clear way to capture and review these situations with conflicts of interest disclosure management software.

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Enabling the most ethical brands

Manage conflicts of interest before they become risks

Conflicts of interest don’t always start as problems, but if unmanaged, they can lead to bias, damaged trust, or compliance risk. Managing conflicts of interest disclosures is not about controlling employee relationships. It is about knowing where risks exist so they can be managed fairly.

The real issue is friction. Without a clear process for COI disclosures, employees may delay or avoid reporting altogether. This creates blind spots and exposes the organization to regulatory and reputational harm.

SpeakUp® Paths

Reduce friction and increase visibility

SpeakUp® Paths is a dedicated, simple-to-use disclosure hub that helps employees easily disclosure potential conflicts, supporting a speak-up culture, protecting organizational integrity, and allowing compliance teams to address potential issues before they become real problems.

Customize your disclosure hub and case management system to align with your organization's structure and workflows, by configuring everything from intake questions and issue forms to status options and resolution paths. Ensure the entire system matches your team's unique processes from submission to closure.

COI workflow brochure

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Simplifying submission

Design simple intake forms that capture details upfront. By getting the right information early, you minimize delays, reduce follow-up, and keep the focus on resolving issues quickly and effectively.
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Here are a few questions to consider when building your COI intake form:

Conflict type: personal relationship, external relationship, financial, outside business interest, other potential conflict

Nature of relationship: family, spouse, friend, professional overlap

Other fields: organization name, name of person involved, role of person involved, additional information

Streamline your COI process with tailored workflows

Progress disclosures through configurable workflows with tasks, approvals, and granular permissions. Ensure the right people see the correct submission and take the necessary action - so potential conflicts are investigated and resolved efficiently.

Document key details along the journey through standardized forms such as an initial risk assessment, stakeholder interviews, and conclusion decisions.

Configure workflows aligned with your process with full control over workflow configuration, adjust and create the steps required to manage your COI effectively.

Engage relevant stakeholders to collect essential information such as interviewee name, relationship of submitter, decision recommendations, and mitigation plans to implement.

Own the outcome

Determine how your organization finalizes and captures the decision for each submission. Clearly document the chosen course of action, including supporting details and stakeholder alignment

Standardize resolutions (approve, approve with conditions, decline), apply retention controls automatically, and use AI-anonymization to protect sensitive data without extra steps.

Standardize decisions: approve, approve with conditions, or decline

Customize other information such as reason for decision, and mitigration tasks to be taken.

Real-time analytics

Gain full visibility into key analytics with a customizable dashboard tailored to your needs.

Configure your view to highlight the data most relevant to you, your team, and your stakeholders, ensuring everyone has access to the insights that matter most.

Learn more about how SpeakUp Paths eases the
burden of reporting and managing conflicts of interest

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