Gifts & entertainment software

Gifts and entertainment compliance software can help build trust and strengthen professional relationships, but they also carry the risk of appearing to influence business decisions.

To manage these risks, organizations need a clear and consistent way to record, assess, and approve gifts or entertainment, ensuring that interactions remain transparent and aligned with ethical standards.

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Enabling the most ethical brands

Make gifts & entertainment compliance policies clear

Without proper visibility and oversight, gifts and entertainment (G&E) can create inconsistencies, uncertainty, and compliance risks. Even well-intentioned gestures may lead to uneven practices across teams or regions.

Clear thresholds, approval processes, and documentation help organizations maintain fairness and consistency while allowing appropriate recognition and relationship-building.

SpeakUp® Paths

Make G&E expectations clear and disclosures easy

SpeakUp® Paths is a dedicated, simple-to-use disclosure hub that helps your team easily capture, review, and track gifts and entertainment, supporting a positive culture and consistent policy application. A centralized system means fewer emails, better context for reviewers, and instant access to submission history, from first disclosure to closure.

G&E workflow brochure

Disclosures made easy

Create a short, guided intake so employees provide key details up front. With better information at the start, you’ll speed triage and avoid unnecessary cycles. Create an intake form that prompts employees to provide the key details up front. With the right information in hand early, you can avoid unnecessary delays and focus on resolving issues efficiently.
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Here are a few essentials to capture on your G&E form:

Gift type & context: gift, meal, entertainment, hospitality, travel, cash/other; offered or received; one-off or recurring.

Parties & relationship: organization/individual name, role/title, business purpose, any government or public-official involvement.

Other details: estimated value, date, location, prior approvals, policy threshold, and attachments (e.g., invitation or receipt).

Prompt reviews

Create structured forms for each review step (e.g., Manager review → Compliance review). Use them to keep investigations consistent and audit-ready, even when multiple teams are involved.

Document the initial risk: item value vs. policy thresholds, public-official or vendor involvement, potential for undue influence, confidential information exposure.

Gather evidence & context via receipts or invites, business rationale, comparable events, any mitigation already taken.

Engage relevant stakeholders to collect essential information and recommendations, and capture rationale for the final judgment.

Close with clarity

Document how your organization finalizes each gift or hospitality decision for accountability. Clearly document the chosen course of action, including supporting details and stakeholder alignment.

Standardize outcomes: approve, approve with conditions (e.g., cap value, donate to charity, cost-share, return/decline), or decline.

Capture rationale & actions such as reason for decision, notifications, and any mitigation tasks to be taken.

Real-time analytics

Get the full picture with key analytics on a customizable dashboard tailored to your policies. Track decision outcomes and trends by department, offered vs. received, gift type, value ranges, and public-official involvement.

Configure your view so leaders and stakeholders can quickly access the insights that matter most.

Learn more about how SpeakUp Paths eases the
burden of reporting and managing gifts & entertainment

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